Privacy Policy

We’re a volunteer-run, independently licensed TEDx event in Newcastle, Australia. We don’t sell your data or run sponsor data deals. Here’s exactly what we collect and why.Last updated: 18 October 2026

What we collect

When you submit one of our forms we collect only the fields you fill in:

  • Subscribe: email address.
  • Apply (volunteer): name, email, phone (optional), crew preference, and your short note.
  • Nominate (a speaker): your name and email, your relationship to the nominee, the nominee’s name, what they do, the idea, and an optional link to their work.
  • Tickets / waitlist: name, email, plus the fields specific to the form you submit.

Where it’s stored

Submissions are stored in our database and (where applicable) relayed to hello@tedxnewy.com.au as a notification. The database is hosted on Supabase in the AWS Sydney region (ap-southeast-2). We don’t share your data with third parties beyond the providers required to run the site and our events (Vercel for hosting, Supabase for the database, and our email and ticketing providers), and the advertising measurement described under Cookies and analytics below.

How long we keep it

We keep your submission until you ask us to delete it, or until the project it relates to is over and we no longer need it. You can request deletion at any time by emailing hello@tedxnewy.com.au.

What you have a right to

Under the Australian Privacy Act and the GDPR (if you’re in the EU/UK), you can ask us to: access the data we hold about you, correct it, delete it, or stop using it for the original purpose. Email hello@tedxnewy.com.au and we’ll action it within 30 days.

Cookies and analytics

We use the Meta Pixel on this site to measure how our ads on Facebook and Instagram perform and to reach people who might enjoy our events. When you visit, the pixel sets cookies in your browser and sends Meta information about your visit, such as the pages you view, and when you click through to get tickets or subscribe. Meta handles that information under its own privacy policy. You can turn off ad personalisation in your Facebook and Instagram ad settings, or block the pixel with your browser settings or a tracking blocker.

We also use Vercel Web Analytics to count visits and see which pages are popular. It is anonymous and doesn’t use cookies to follow you around the web. The site sets only the cookies it needs to work, such as a session cookie if you visit a form-protected page. We don’t use Google Analytics. If we add anything else, we will update this page first.

Who runs this

TEDxNewy is operated by Newcastle Ideas Network Limited (ACN 694 346 319). This independent TEDx event is operated under a free licence from TED. Privacy questions go to hello@tedxnewy.com.au.